Hardy County, West Virginia

Updated 10/31/2017

Welcome to

The Hardy County Clerk’s Office.

Gregory L. Ely, County Clerk

• Phone: 304-530-0250
• Fax: 304-530-0251
• 204 Washington St. Rm 111
• Moorefield WV 26836
                            Office Hours:                   9 am -- 4 pm  Monday thru Friday 
• email: hdyclerk@court.state.wv.us
  ___________________________________________________________________________________ 

The Clerks Office is where documents are filed; Deed Books, Deed of Trust Books, Wills and associated estate documents, Plat’s, Liens, Release’s, County Commission Minutes, and several other documents. The Clerks Office is also responsible for the preparing & tracking of the County Budget, Probating Estates, Payroll, paying bills and also conducting Elections and Voter Registration.  There is a link below for some information on qualifying to do an Estate, they are in pdf.

You will find links to the Auditor, Secretary of State & WV Code below.

Our online records link: Read the instructions under the Disclaimer.  Click the view image as pdf box.(if using Chrome Browser, no box will be there) CLICK THE HELP BUTTON and read the info.  Also play around with the "adv" button, it lets you filter your search.

 Some documents are not available for viewing, particularly because of soc sec numbers, if you do find a ss# please let us know so we can redact it, we try and do this as soon as possible after the documents come in.

 

Air Quality  click here

****NEWS****

     NEW fraud detection notifications service now available; sign up HERE

   The Electronic Tax Map site is for Tax Map Use only, do not rely on any lines or corners as actual; your deeded property lines and Plats may be/are Recorded in the County Clerks Office.        

Links / Forms:

Electronic Tax Map Site                                      WVHDF- Disclosure Form

NEW ONLINE RECORDS     SUBSCRIPTION RATES ARE:  

DAILY-$5.00     MONTHLY- $50.00 

6 MONTHS- $150.00     1 YEAR- $200.00

There will be no charge for the number of pages printed.

(NOTE: we do NOT re-scan documents after the initial recording ie (if a deed of trust is recorded and later we receive a release, we write it on the deed of trust page but do not re-scan it )

 RECORDING FEES EXCEL SHEET HERE.   

  Sales Listing Form  

Surveyor Books lookup                                

Land Books (tax books now back to 1945 )     TAX TICKET LOOKUP

 WV Floodplain Tool   

      

                                      Estates:

Please make an appointment to do an Estate or a Marriage License.   THANK YOU..  Gregg Ely

Estate Help

Fillable Appraisement Form         

                   

 Information for Application for a Marriage License     

            NEW AGE LAWS ARE IN EFFECT AS OF JUNE 08, 2023

         (summary- if you are under 16 years old, you may not apply for a marriage application and you must have a social security number

 

GENERAL ELECTION NOVEMBER 05, 2024 - Polls open 6:30 am and Close 7:30 pm

We are now receiving Absentee ballot applications, you can download an application here

Deadline for  receiving Absentee Ballot Applications by us, is October 30th at 4pm

POLLING PLACE PRECINCT ADDRESSES       

 

  CHECK / CHANGE / REGISTER TO VOTE AT  WV SOS WEBSITE

THE LAST DAY TO REGISTER TO VOTE IS TUESDAY OCTOBER 15TH 

Early Voting begins Wednesday October 23rd and is thru November 02nd at the Hardy County Courthouse; 9am-4pm Monday thru Friday and 9am - 5pm Saturday October 26th and November 02nd.

                      WHO CAN OBTAIN VITAL RECORDS LINK

                   State Sites:

** State Vitals Search Births, Deaths & Marriages

WV State Auditor's Office

WV Secretary of State Office

WV Code

WV Floodplain Tool

 

SEARCH TIPS for Online Records

in the Name field, just enter the LAST name, (some of the older data that was converted did not differentiate husbands and wives separately)

When you get your results, you can click on date or grantor or grantee to sort; just give it a minute to do it

Remember,  less is more results,  if it is spelled wrong on the document it is indexed as received;  ie… Ellifitz – Ellifritz  &  Eli  - Ely.  Use EL to pull eli and Ely among others,  ellif will pull ellifitz and ellifritz.

Brief overview of how to use the search system