Gregory L. Ely, County ClerkWelcome to

The Hardy County Clerk’s Office.

Gregory L. Ely, County Clerk

  • Phone: 304-530-0250
  • Fax: 304-530-0251
  • 204 Washington St. Rm 111
  • Moorefield WV 26836
                              Office Hours:                   9 am -- 4 pm  Monday thru Friday 
  • email: hdyclerk@court.state.wv.us

The Clerks Office is where documents are filed; Deed Books, Deed of Trust Books, Wills and associated estate documents, Plat’s, Liens, Release’s, County Commission Minutes, and several other documents. The Clerks Office is also responsible for the preparing & tracking of the County Budget, Probating Estates, Payroll, paying bills and also conducting Elections and Voter Registration.  There is a link below for some information on qualifying to do an Estate, they are in pdf.

You will find links to the Auditor, Secretary of State & WV Code below and also another interesting site, our online records link.  Your browser may have security settings that will not let you open it . Read the instructions under the DisclaimerClick the view image as pdf box. CLICK THE HELP BUTTON and read the info.  Also play around with the "adv" button, it lets you filter your search.
 Some documents are not available for viewing, particularly because of soc sec numbers, if you do find a ss# please let us know so we can redact it, we try and do this as soon as possible after the documents come in.(note: this link replaces online county records.com)

YOU CAN NOW VIEW DEED BOOKS BACK TO BOOK "A"  & DEED OF TRUSTS BACK TO BOOK 37 (NOTE: we do NOT re-scan documents after the inital recording scan)


There will be a Statewide SPECIAL Election on Saturday October 07, 2017 regarding a road bond issue.  Early Voting will begin Sept 22nd thru Oct. 04; weekdays 9am - 4pm and Saturday Sept. 23rd & 30th, 9am-5pm. If you will not be here during Early Voting or Election Day, you may request an absentee ballot, see forms below.

NEW code regarding estate tax lien

NEW recording fees are in effect as per Senate Bill 588 ("pdf"see pages 8 & 9 for specific increase )

fee breakdown [basically there is a $10.00 increase (from $16. to $26.) for recording Deeds, Deed of Trusts, Financing Statements & Security Agreements regarding real estate] all other associated calculations with those documents remain the same. ie... excise tax, more than 5 pages, etc. 

The Hardy County Commission voted to adopt the County excise tax increase, which is paid upon recording of deeds and is based on the value; effective date is October 01st, 2017. . as per Senate Bill 433. if you have any questions, please call the Office.



Links / Forms:

GIS Site

Estate Help

Sales Listing Form   (We need 4 copies with recording )

Absentee Form  (print and mail back, we must receive it by October 02nd)

Military/Overseas Absentee Form (print and mail back, we must receive it by October 02nd )

Fillable Appraisement Form NEW (uploaded 5/26/15)

** State Vitals Search Births, Deaths & Marriages

WV State Auditor's Office

WV Secertary of State Office

WV Code

WVHDF- Disclosure Form

Hardy County Online Records

Land Books

SEARCH TIPS for Online Records

in the Name field, just enter the LAST name, (some of the older data that was converted did not differentiate husbands and wives separately)

When you get your results, you can click on date or grantor or grantee to sort; just give it a minute to do it

Remember,  less is more results,  if it is spelled wrong on the document it is indexed as received;  ie… Ellifitz – Ellifritz  &  Eli  - Ely.  Use EL to pull eli and Ely among others,  ellif will pull ellifitz and ellifritz.

Brief overview of how to use the search system












Updated 10/13/2017