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Updated 10/31/2017

Gregory L. Ely, County ClerkWelcome to

The Hardy County Clerk’s Office.

Gregory L. Ely, County Clerk

  • Phone: 304-530-0250
  • Fax: 304-530-0251
  • 204 Washington St. Rm 111
  • Moorefield WV 26836
                              Office Hours:                   9 am -- 4 pm  Monday thru Friday 
  • email: hdyclerk@court.state.wv.us
    ___________________________________________________________________________________ 

The Clerks Office is where documents are filed; Deed Books, Deed of Trust Books, Wills and associated estate documents, Plat’s, Liens, Release’s, County Commission Minutes, and several other documents. The Clerks Office is also responsible for the preparing & tracking of the County Budget, Probating Estates, Payroll, paying bills and also conducting Elections and Voter Registration.  There is a link below for some information on qualifying to do an Estate, they are in pdf.

You will find links to the Auditor, Secretary of State & WV Code below.

Our online records link: Read the instructions under the Disclaimer.  Click the view image as pdf box.(if using Chrome Browser, no box will be there) CLICK THE HELP BUTTON and read the info.  Also play around with the "adv" button, it lets you filter your search.


 Some documents are not available for viewing, particularly because of soc sec numbers, if you do find a ss# please let us know so we can redact it, we try and do this as soon as possible after the documents come in.

 

Air Quality  click here

****NEWS****

 

   The Electronic Tax Map site is for Tax Map Use only, do not rely on any lines or corners as actual; your deeded property lines and Plats may be/are Recorded in the County Clerks Office.        

Links / Forms:

Electronic Tax Map Site                                      WVHDF- Disclosure Form

NEW ONLINE RECORDS     SUBSCRIPTION RATES ARE:  

DAILY-$5.00     MONTHLY- $50.00 

6 MONTHS- $150.00     1 YEAR- $200.00

There will be no charge for the number of pages printed.

(NOTE: we do NOT re-scan documents after the initial recording )

 RECORDING FEES EXCEL SHEET HERE.   

  Sales Listing Form  

Surveyor Books lookup                                

Land Books (tax books now back to 1945 )     TAX TICKET LOOKUP

 WV Floodplain Tool   

      

 

                                      Estates:

Please make an appointment to do an Estate or a Marriage License.   THANK YOU..  Gregg Ely

Estate Help

Fillable Appraisement Form         

                   

 Information for Application for a Marriage License     

            NEW AGE LAWS ARE IN EFFECT AS OF JUNE 08, 2023

         (summary- if you are under 16 years old, you may not apply for a marriage application)

                                  Elections: 

WE HAVE MAILED ABOUT 400 POSTCARDS, National Change of Address (NCOA)  which represent a Secretary of State address comparison between the Voter System and DMV . Please fill out and return,  the ones that are not returned, or come back non-deliverable will be made inactive;  NOT removed from voting records,  just made inactive which is the first step to be removed later on if certain conditions happen.  for more information contact the County Clerks Office 304-530-0250.

To register, change or check your registration, You can do it HERE               

We are now receiving Absentee Ballot requests for the Primary Election  FORM  please fill out and mail back to us.. or contact us and we will mail you a form. 

 

Remember, the May 14th Election is a PRIMARY Election, 

Democrats get a Democrat Ballot

 Republicans get a Republican Ballot

Mountain Party gets a Mountain Party Ballot

Libertarian Party gets a Libertarian Ballot

(if one of the above party does not have a candidate, then you will receive a Non-Partisan Ballot)

any other affiliation may request one of the above, or you will receive a Non-Partisan Ballot

  (sample ballots will be posted on or before April)

 

                      WHO CAN OBTAIN VITAL RECORDS LINK

                   State Sites:

** State Vitals Search Births, Deaths & Marriages

WV State Auditor's Office

WV Secretary of State Office

WV Code

WV Floodplain Tool

 

SEARCH TIPS for Online Records

in the Name field, just enter the LAST name, (some of the older data that was converted did not differentiate husbands and wives separately)

When you get your results, you can click on date or grantor or grantee to sort; just give it a minute to do it

Remember,  less is more results,  if it is spelled wrong on the document it is indexed as received;  ie… Ellifitz – Ellifritz  &  Eli  - Ely.  Use EL to pull eli and Ely among others,  ellif will pull ellifitz and ellifritz.

Brief overview of how to use the search system

 

 

 

 

 

 

 

 

 

 

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